Meetings

Video meeting rooms, run on a separate meetings service that the suite connects to. From here you join a room, see who took part, and (with permission) create, change or end rooms.

Where
Menu › Workspace › Meetings
Who
All staff can see meetings and join them. Creating, changing and ending rooms is given by administrators to the people who organise meetings; no standard role other than System Administrator has it by default.
Permissions
view_meetings to open it; add_meetings (create rooms, also from an event), edit_meetings (details, settings, roles), delete_meetings (end or delete rooms). See Meetings permissions.
How-to
Hold a video meeting
Meetings for a member of staff on the test system, where the meetings service was not connected: the red message explains why the list is empty.
  1. Tabs. Meetings, Analytics, Settings, Audit logs and Exports.
  2. Service message. Appears when the suite cannot reach the meetings service, with Retry. On a working system it is not there.
  3. Search and status. Search by title or room; choose Active or Ended.
  4. Meeting list. Title, Room, Status, Messages and Updated, with a Join link. Select a row to open the meeting.

Screens

Meetings
The list of rooms, plus tabs: Analytics (Total meetings, Active, Ended, Messages, and meetings created and ended over time), Settings (the organisation's meeting settings), Audit logs (what happened on the service) and Exports (download meetings, participants, messages, recordings or audit logs).
New meeting
Create a meeting room on the external meetings service. Only with permission to create meetings.
A meeting
The room's details and Edit meeting, then sections for Participants, Allowlist, Timeline (events, audits and recording markers), Recordings, Moderation (remove a participant or end the room; only while the meeting is active) and Roles.

Statuses

Active
The room is open. People can join, and moderators can act.
Ended
The room has been closed. Its history, messages and recordings remain.

Key fields

Title
Required, up to 120 characters.
Public join (not restricted)
Anyone with the link may join. Leave it off to limit the room to the participants and the allowlist.
Auto-record when the meeting starts
Recording begins by itself.
Room password (optional)
An extra code people must enter to join.
Start time, End time (optional)
When the meeting is planned.
Host, Participants, Allowlist (optional)
Who runs it, who is invited, and who else may enter a restricted room.

You can also create a room while scheduling an event: tick Create virtual meeting on the event form. The link is added to the event for everyone invited. See Events & calendar.

Depends on

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